5 Tips for Improving Project Security

Low code no code Cyber Security Concept With Shield Icon In Cyber Space with Cora systems pink and purple lens logo in the bottom right corner.

In most organisations, a project management tool holds all the project information within a single platform for efficiency and frees up the flow of this information between the layers.

Overview

However, a clear balance needs to be set between this flow of information and keeping your project secure from unauthorized viewers.

A project manager needs to have this balance worked out; as part of their role is to ensure that the right people have access to the right information in order to complete their job. However there tends to come a time where the information could fall into the wrong hands if the process of information within a project management tool is not monitored correctly.

Unfortunately for a project manager, project security is less about the technology and more to do with human error. So how does the project manager ensure that information associated with a project or projects is being kept fully secure within a project management tool?

Here are 5 Tips for improving Project Security

1. Ranking:

Identify and rank how sensitive each piece of information associated with a project is initially. This will act as a guide to a Project Manager when it comes to applying access rights to the rest of the project team.

2. Access Rights:

May not suit every organisation but if it does it could be very useful in terms of security. Putting authentication measures in place on project information will ensure only authorized personal get access to classified information. The Project Manager needs to put some thought into this step to ensure that the right people have access to the information they need to do their job.

3. Requests:

Having log-in requests on certain areas of the project management tool and only release the log-in details to the individuals who require them.

4. Is that necessary?

If you want to ensure that confidential information is kept away from prying eyes perhaps it would be good practice to only hold information and documentation related to on-going projects within a project management tool when it is needed. It goes without saying that this is not possible when using spreadsheets for managing projects.

5. Training

Up-skill and train all users of the project management software on how to use the tool securely. Although this may seem unnecessary it could in fact prove to be highly successful in the long run of things.

Conclusion

Putting best practice procedures in place will help highlight to project teams the importance of being vigilant when it comes to dealing one on one with sensitive project information.

To see how Cora PPM can manage your projects securely, while also giving access to various levels of stakeholders why not watch an overview of the platform at corasystems.com/demos.

Further Insights

Learn more about Cora Systems PPM Tool here.

Tune in to our most recent Project Management Paradise Podcast episodes available on Spotify and Apple.

Related Insights

A male engineer wearing a white hard hat and a yellow high vis working on his ipad with lights in the background and a cora lens circling him

10 Benefits of Strategic Portfolio Management

Strategic Portfolio Management is all about maximizing your return on investment. Learn about its 10 most critical benefits here.

two male telecom engineers wearing yellow hard hats and blue all in ones fixing wires.

Evolution of the PMO with Jackie Glynn

In this week’s edition of the Project Management Paradise Podcast we speak to Jackie Glynn, Head of the PMO at Three Ireland.

3 people in a meeting at an office. Smiling and looking at iPad. pink and purple gradient Cora lens to right of photo.

How to Build Relationships with Stakeholders

In this episode Susan Madsen gives us tips on how to build relationships with stakeholders and also how Project Managers can deliver feedback.

1 man and 2 women working together on a project looking at a computer in an office environment

Risk Management Explained

Mike Clayton speaking on the topic of risk management.