Your Privacy

Privacy Statement

Introduction

Cora Systems is a technology company that develops software and provides related services with offices in a number of countries (“Cora Systems”). We are committed to protecting the privacy of people who use our software and services, subscribers to online services, job applicants, suppliers, business partners and visitors to Cora Systems’ website and offices. This privacy statement details how we collect, use, disclose, transfer, store and process personal information (as defined in the EU General Data Protections Regulations). Please note that the word “website” refers to any web page hosted under the corasystems.com domain. By visiting www.corasystems.com you consent to the practices detailed in this statement.

1. Automated collection and use of data via our website

1.1 When you visit our website the server will record your IP address together with the date, time and duration of your visit. In addition to your IP address the following technical information will also be collected:

  • your login information
  • browser type and version
  • time zone setting
  • browser plug-in types and versions
  • operating system and platform
  • information about your visit including:
    • the full Uniform Resource Locators (URL)
    • clickstream to, through and from the website (including date and time)
    • pages viewed
    • download errors
    • page interaction information (such as scrolling clicks)
    • methods used to browse away from the website

1.2 We use this information to compile research and analytics on the use of our website and to track how users navigate through our website in order to enable us to evaluate and improve it. We do not sell, trade, or otherwise transfer to third parties any personally identifiable information or business details. Please note that we will never seek your bank account details or credit card details from you as this is not part of our business operating procedures.

2. Voluntary collection and use of data via our website

  • 2.1 Personal information such as names, addresses, email addresses, telephone numbers, and other personal details including details of any assistance you require or otherwise relating to services that we are providing to you will only be collected from users of the website who voluntarily input such information. We do not collect, use, and otherwise process sensitive or “special” category of personal information.
  • 2.2 If you communicate with Cora Systems via our Contact Us form or Request a Demo section, depending on the nature of your enquiry or request, we may add you to our contact database in relation to receiving further information from us in the future. However you are entitled to opt out of this communication at any time by simply emailing unsubscribe@corasystems.com . Please note that if you let us know via another method we will make every effort to comply with your request however we may not pick up your request in advance of sending you further communications.
  • 2.3 We use this information for the purposes set out at 1.2 above and also to provide and improve our services to the person inputting the data and our services generally, ensure compliance with regulatory requirements and applicable law; undertake systems testing, maintenance and development and in order to ensure network and information security; prevent fraud; and market our services and products to you where Cora Systems has a legitimate interest, or you have consented to us doing so and in accordance with your preferences. Please note that we reserve the right to use this data and feedback from people to improve and change our services as we think necessary.
  • 2.4 We only collect and process personal information in accordance with this policy and where we have a legal basis for doing so. When personal information is processed, the basis of processing will be in accordance with relevant data privacy laws, our legal obligations and to meet our information security requirements.

3. Opt out and unsubscribe

We shall only send such marketing communications to you to the extent that doing so is in the legitimate business interests of Cora Systems or where you have consented to us doing so. You may withdraw that consent at any time by simply emailing unsubscribe@corasystems.com , which will allow you to stop receiving similar communications in the future.

4. Other automated collection of data such as CCTV, telephone recording, access card lists, and use of your image

We have security cameras in place in all our offices and these automatically collect personal data through the recording of photographic images with dates and times for security and office monitoring purposes. We issue visitors to our offices with access cards and these track your access times to the office which we may keep for our records and business use. We do not record telephone conversations that we have with our clients and members of the public and in the event that we wanted to record a conversation with you for training purposes we would let you know of this and get your agreement to it in advance of the telephone conversation taking please.

5. Transfer of information between Cora Systems offices and to third party companies

  • 5.1 Please note that when necessary we share data between our offices globally for the purposes outlined in this privacy statement and for our business operation requirements. We ensure that cross border transfers comply with all relevant laws and regulations and in addition. We apply the necessary privacy and data management standards across all our offices and ensure compliance with this via our data retention and deletion policy and data protection notice. Should you wish to have more details of these please contact our customer helpdesk at support@CoraSystemsSupport.jitbit.com.
  • 5.2 Cora Systems has business relationships with third parties. In some instances we may disclose your personal information to third parties where this is necessary to perform the services for which you have engaged Cora Systems or otherwise in furtherance of an outsourcing or other data processing arrangement. In those circumstances Cora Systems will ensure that the third party is contractually bound to only process personal information in accordance with applicable data protection laws and with Cora Systems’ specific instructions and requirements, and at all times in a manner that protects your rights under applicable data protection laws. Our suppliers and service providers will be required to meet our standards on processing information and security. The information we provide them, including your information, will only be provided in connection with the performance of their specific function as required by us.
  • 5.3 In relation to any other third parties, Cora Systems will only disclose or transfer your information where you have given your consent or where we are required to do so by law or other regulatory code or practice, or where it is necessary for the purpose of, or in connection with legal proceedings or the exercise of legal rights.

6. Retention of Data

We retain your personal information for so long as there is a reasonable need to retain the information for the purposes set out in the Privacy Statement. Further details on our policy in relation to retention periods can be found in our data protection notice and data deletion and retention policy. A copy of that policy may be obtained by contacting Cora Systems at our customer helpdesk support@CoraSystemsSupport.jitbit.com.

7. Human Error

If you choose to opt out of Cora Systems’ use of your data we will make every effort to cease using this data however please note that human error may occur in keeping your details on a mailing list. We ask you to assist us in immediately notifying us if such a human error were to occur.

8. Security

Cora Systems is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorised access, use or disclosure. All information that we collect is contained behind secured networks and is only accessible by those with the security access level clearance within our company. Where a password has been provided to you by us it is your responsibility to protect the confidentiality of that password and not disclose that password to anyone else. If your password has been or you suspect may have been compromised then you are asked to contact us immediately at support@CoraSystemsSupport.jitbit.com or by telephoning our offices and speaking to a member of our security team.

9. Change of ownership

In the event of a re-organisation, change in ownership, or transfer of all or part of our business, we reserve the right to transfer all of Cora Systems’ data, including personal information, to a new entity or to third parties through which the business of Cora Systems will be carried out. We will use all reasonable efforts to notify you of such change by posting on www.corasystems.com or via an email sent to the email address you provide.

10. Disclaimer

Cora Systems’ website or marketing email messages may include links to other websites which are not within our control. Once you have left our website or marketing email message, we cannot be held responsible for the content of other websites or the protection and privacy of any information which you provide to those websites. You should always exercise caution and look at the Privacy Statement and Cookie Policy applicable to the website in question. Also if you use any products or service in connection with ours or our website then we are not responsible for the safety or performance of these items.

See also Cora Systems’ Cookie Policy

This Privacy Statement may be updated from time to time so we suggest that you check this periodically. If you have any questions in relation to this Privacy Statement please contact a member of our security team at support@CoraSystemsSupport.jitbit.com

Cookie Policy

At Cora Systems, we seek to provide the best possible experience for you, the customer, in every aspect of our business. This includes the way our website operates. In order to provide you with the best experience on our website we use cookies. Cookies or similar analysis technology allow us to maintain preferences that are unique to you and compile aggregate data about our site which we may analyse. This means that when you return to the site after a short period of time, any selections you have made will be remembered so you do not have to go through the hassle of re-entering information. Another reason that allowing cookies will help you is that we will be able to see how you are using the website, and with that information, we can fix any issues with the website that you might have run into. Without cookies, these issues could easily go unnoticed, and the issue would remain. Most internet browsers will allow you to turn off cookies and doing this is likely to have a negative impact on user experience.

In the tables below, you can see the type of cookies we are using, what they are used for, and who is providing them. We have also listed the plugins that we are using to help keep generate and keep track of the cookies we are using. This cookie policy may be updated from time to time so we suggest that you check this periodically.

If you have any questions in relation to it please contact a member of our security team at support@CoraSystemsSupport.jitbit.com.

Plugins in use:
  • Jetpack
  • Lead Forensics
  • Google Analytics
  • Vimeo Video Player

Classification: Necessary

Host Provider Name (of cookie) Description Retention Period
corasystems.com statcounter.com _cfduic Used by the content network, Cloudflare, to identify trusted web traffic 1 Year
corasystems.com corasystems.com PHPSESSIS Preserves user session state across page requests Session

Classification: Statistical

Host Provider Name (of cookie) Description Retention Period
corasystems.com corasystems.com @@History/@@scroll|# Unclassified Session
google-analytics.com/analytics.js corasystems.com _ga Registers a unique ID that is used to generate statistical data on how the visitor uses the website 2 Years
google-analytics.com/analytics.js corasystems.com _gat Used by Google Analytics to throttle request rate Session
google-analytics.com/analytics.js corasystems.com _gid Registers a unique ID that is used to generate statistical data on how the visitor uses the website Session
corasystems.com corasystems.com exp_last_activity Contains information on what date the user last visited the website. Used to generate statistical data 1 Year
corasystems.com corasystems.com exp_last_visit Contains information on what date the user last visited the website. Used to generate statistical data 1 Year
corasystems.com corasystems.com exp_tracker Contains information on what date the user last visited the website. Used to generate statistical data Session
p.typekit.net typekit.net p.gif Unclassified Session

Classification: Marketing

Host Provider Name (of cookie) Description Retention Period
google.ie/ads/ google.com ads/ga-audiences Used by Google AdWords to re-engage visitors that are likely to convert to customers based on the visitor 's online behaviour across websites Session

Classification: Unclassified

Host Provider Name (of cookie) Description Retention Period
corasystems.com corasystems.com exp_csrf_token Unclassified Session
corasystems.com statcounter.com is_unique Unclassified 5 Years
corasystems.com corasystems.com sc_is_visitor_unique Unclassified 2 Years

Cora Systems provides enterprise project and portfolio management solutions and services to government agencies and large-scale global organizations, including life sciences, healthcare, and engineering & construction.

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HQ: 1800 940 940
UK: 0800 043 2078
US: 1800 503 4594