Queensland University of Technology (QUT) is a major Australian university with nearly 50,000 students. It’s based in Brisbane; Australia and it ranks in the world’s top 200 universities.
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“Inside the PMO last year, my digital portfolio manager, principal analysts and I were spending 8 full working days to pull key data together to do portfolio reports, quality checks and recommendations for governments. It was soul destroying because it was outside our core job, every second week, just to get that information. We’re now down to 2 working days. It blew us away.”
– Associate Director of Digital Portfolio Management Office for Queensland University of Technology (QUT)
Challenges
- Needed transparency for sponsors and stakeholders around selecting the right projects at the right time
- Struggled with visibility around expected benefits and evolving, emerging costs associated with its investment decisions
- Reporting was problematic and slow
- Too many disparate systems, many of them offline (e.g. SharePoint)
Capabilities Cora brings
- Real-time dashboards can be viewed at portfolio, program or project level with information rolling up to each level, giving greater control and visibility
- Enhanced project scheduling automatically flags potential scheduling issues, reducing reliance on manual intervention
- Suite of reports used by various roles to extract and publish information in just a few clicks
- Ability to intelligently plan and track benefits realization across the organization
Results
- 400% reduction in resources dedicated to schedule management across a portfolio of 35 projects
- 8 days down to 2 days in time taken to do portfolio reports
- Ability to capture lessons learned into a central point and distribute uniformly across all other projects, helping to manage the portfolio much more effectively
- PMO can easily demonstrate to the University that it’s investing in the right portfolios to get the right results
