Government Project Management Software Building Digital UK North Yorkshire County Council at Lincolnshire County Council G-Cloud 10 G-Cloud 11 7 Lenses of Transformation

North Yorkshire County Council power their Project Prioritisation and Capacity Planning Program

North Yorkshire County Council is responsible for delivering a wide range of local government services across England’s largest rural county. They are responsible for education, social care, health, highways, libraries, trading standards and household waste recycling centres as well as hundreds of other services to a population of circa 600,000 residents.

Management Feedback

“The implementation and use of Cora PPM has been a significant step forward in enabling us to record, control and manage the portfolio of projects in Technology and Change. We now have several other area of the organisation interested in using it to manage their own projects.” – Enterprise Architect
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The Challenge

  • Requirement to implement a new project prioritisation and capacity planning process
  • Their system consisted of excel sheets, word documents, paper forms, etc
  • Inappropriate projects were making their way into project delivery stage, ultimately failing, exceeding costs and timeline, having a knock on effect across other projects
  • Resourcing was unclear, resulting in a lot of time and effort in allocation and difficulty assessing whether right resources were on right projects
  • Reporting was difficult and tedious. Gathering and compiling information into a consolidated reported would take up to 3 weeks

Cora Capabilities:

  • Already being used for project planning and timesheets, NYCC built upon the existing implementation to aid the new process – where Cora PPM   becomes the central point for all project and process information
  • Cora PPM   is able to hold all potential projects (project ideas) in the program  structure where they follow an approval process in order to move to the next stage. This approval process was designed using Cora PPM  ‘s custom page feature – North Yorkshire has set certain criteria by which the project ideas are to be scored against. This now ensures that no projects move forward without going through a strict criteria checking process first.


  • Visibility: Visibility of projects has increased, allowing NYCC to ensure only viable projects are put forward. Visibility at Senior Level has improved as everyone has access to the same information in real time, in one location.
  • Resourcing: Cora PPM   now enables NYCC to answer the question on whether they have the necessary resources available to meet the project requirements, as well as other resourcing queries.
  • Project Prioritisation: This is proving highly effective within the project ideas stage of the process, as only the projects that are deemed sustainable are pushed forward.
  • Project Templates: This feature is now being used by the council, enabling full access to a number of templates. This saves time in building a platform around the council’s project.

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