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Strategic Capacity Management
Easily understand requirements for the year ahead and maximize usage of global resource pools; fulfil 85% of resource requirements quickly and easily; satisfy the balance using readily available data and insights
What is Strategic Capacity Management?
Strategic Capacity Management is the process of working out how much resource you need to meet demand.
Whether you’re checking you have enough staff to meet demand next year, or just trying to work out who is around next week, capacity planning is the thought process behind establishing if you have enough people to do the work.
This process enables you to effectively forecast demand (from six months up to five years) by resource skill type and apply scenario modelling to that demand information across the portfolio.
Why Should You Use Strategic Capacity Management?
Strategic Capacity Management by Cora provides control and visibility of all resources across all business areas. It highlights resourcing issues and provides the ability to manage the demand and approval of resources on projects globally.
This visibility allows for a better understanding of the impact on adding multiple projects to overall project delivery and the effect on this and other projects through the ‘what-if’ scenario planning functionality.
All of these functions are delivered through a central, easy-to-use, real-time system with one look and feel for a global organization.
5 Benefits of Capacity Planning
Maximize Utilization
Get more done with the same amount of people/resources
Real Time Data
Accurate information on team availability, increasing rate of project success/on-time delivery
Better Planning
Complete visibility so you know the demand for resources and can plan to it
Project Your Team
Help your team avoid task clashes and bottlenecks, balancing workload across your teams and portfolios
Organize Your Time
Know what’s coming up, analyze scenarios and prioritize what’s important
Complete Control & Visibility
Strategic Capacity Management provides control and visibility of all resources across all business areas. It highlights resourcing issues and provides the ability to manage the demand and approval of resources on projects globally.
This visibility allows for a better understanding of the impact on adding multiple projects to overall project delivery and the effect on this and other projects through the “what-if” scenario planning functionality.
All of these functions are delivered through a central, easy-to-use, real-time system with one look and feel for a global organization.
Upfront, Accurate Planning
Strategic Capacity Management by Cora provides clients with an upfront, accurate plan template without having to go through a detailed project planning process for each project, saving months of upfront time.
The ‘what-if’ analysis allows management to decide whether to increase resources through hiring or reallocation to increase capacity.
Using the intuitive outputs from the “what-if” scenario-planning component, organizations can adjust their hiring plans, or amend the schedules of projects or portfolios to facilitate optimization of available resources.
Maximize Resource Utilization
Maximize resource utilization – get more done with the same amount of people increasing project success rates.
Global resource pools can be used to fulfill capacity requirements which ensures global capacity is used rather than having pockets of spare capacity at local levels due to lack of visibility.
The full audit capability provides traceability for all decisions made and dispatches email alerts at all stages of the approval process.
Reporting
Resource Managers can see the current allocation of all users across the organization.
Quickly identify resources that are over or under allocated.
Directly re-assign tasks for over-allocated users without having to access individual projects.
The Strategic Capacity Management Lifecycle
There are three key phases in the Strategic Capacity process
Plan
Using a top-down resourcing method, the Project Manager selects the skill-sets/preferred resources and inputs the required demand to determine resource availability and allocation
Approve & Allocate
Once requested, the Resource Managers are able to assess the gap and assign named resources (using a drag-and-drop technique) to the projects based on availability and capacity to undertake the task.
Insight
Once the Resource is assigned, they will be alerted accordingly and all tasks assigned to them will surface on their personal dashboard with all the necessary details
A Complete Resourcing Solution
Our Strategic Capacity Management software complements our Resource Management software module. Used together they provide a full picture of the resources available and required to complete projects in your portfolio
Resource
Management
- Task Level
- Granular i.e. daily / hourly based
- Requires detailed project plan
- Focussed on near-term, i.e. next 2- 3 months
- Usually only done on in-flight projects
Strategic Capacity Management
- Program Level
- Monthly Basis i.e. "man hours"
- No detail, as based on skillsets
- Focussed on future i.e. 3 months to 2 years
- Has no impact on project plan, allowing you to easily analyse various scenarios
What is Scenario Planning?
Scenario Planning, sometimes referred to as “what-if” scenario planning allows users to model resource allocation without changing the actual
resourcing on the project. It can be to see the effect of adding capacity and the effect of changing project start dates.
By analyzing different scenarios, your stakeholders can shed light on the current and planned projects and help to build a resilient plan or identify new opportunities that may not have been previously considered.
Questions that “What-If” Scenario Planning will help you answer:
- What happens if I delay this project
- What happens if I cancel this project?
- What happens if I have to deliver an unplanned project?
- What happens if I bring forward a different project?
Find Out More
Request a demo to find out how Cora PPM can help transform your organization
Our Cora PPM Brochure contains details about the functionality, success stories and more
Trusted by leading organizations
Cora works with leading organizations around the world across an array of industries, including Life Sciences, Healthcare, Government, Engineering, Construction and more.
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Powering Best-Practice Enterprise PPM
Cora is a worldwide leader in providing enterprise project and portfolio management solutions to global organizations and government agencies. We give users from project management to C-level the control, governance and insight to make better decisions. Every day, over €20 billion worth of projects are managed on our platform, supporting hundreds of thousands of users around the globe. We’re headquarter in Ireland, with regional offices in Dublin (Ireland) Bedford (London, UK) and San Jose (California, USA).
Company
Contact
- IRE: 1800 940 940
- UK: 0800 043 2078
- USA: 1 (408) 240-4946
- ROW: +353 83 0030121
